Administrative Assistant

Company Overview:

Located in Cohoes NY, Bilinski’s Sausage Mfg Co. (a leader in producing high-quality, all-natural sausages) is seeking a versatile and reliable Administrative Assistant to support our team across all departments, helping to keep operations running smoothly from the front office to the production floor.

Position Summary:

to oversee our 1st Shift production operations. At Bilinski’s, we take pride in producing high-quality sausage products with a commitment to tradition, taste, and operational excellence. As we continue to grow, we're seeking a

The Administrative Assistant will play a key role in supporting the daily administrative and clerical functions of our manufacturing facility. This position involves coordinating with various departments—including production, logistics, and sales—to perform a variety of tasks including data entry, order processing, freight scheduling, inventory reconciliation, and front desk reception duties. This is a dynamic role well-suited for someone who is organized, detail-oriented, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities:

• Perform accurate and timely data entry into internal systems and spreadsheets.
  
  
• Assist with order processing, ensuring orders are entered, tracked, and fulfilled accurately.
  
  
• Coordinate with logistics partners to schedule freight pickups and deliveries.
  
  
• Assist in inventory reconciliation by helping to track, review, and correct discrepancies.
  
  
• Manage paperwork processing, including filing, document scanning, and records management.
  
  
• Provide light reception duties, such as answering incoming calls, greeting visitors and vendors, and directing truck drivers to appropriate docks or contacts.
  
  
• Communicate clearly with internal departments and external partners as needed.
  
  
• Support special projects and administrative needs across departments as assigned.
  
  

Qualifications:

• High school diploma or equivalent; additional administrative training or coursework is a plus.
  
  
• 1–2 years of experience in an administrative, clerical, or office support role (manufacturing experience a plus).
  
  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  
  
• Strong organizational and time management skills.
  
  
• Excellent verbal and written communication skills.
  
  
• Ability to prioritize tasks and adapt to changing priorities.
  
  
• Friendly and professional demeanor with a customer-service mindset.
  
  
• Comfortable working in a manufacturing/warehouse office environment.
  
  

Work Environment & Physical Requirements:

• Office-based position located within a working manufacturing facility.
  
  
• May require occasional movement between office and production/warehouse areas.
  
  
• Must be able to sit or stand for extended periods and lift light office supplies (up to 20 lbs).
  
  

Compensation: $25 to $27 per hour 

Schedule: Full-time, Monday through Friday 7am-3:30pm with OT available

Benefits: simple IRA, health, dental & vision insurance, paid sick, personal & vacation time.