Office Clerk (with Reception Support)
Location: Cohoes, NY
Hours: Monday–Friday, 7:30 AM–4:00 PM
Salary: $55,000 to $60,000 per year
Employment Type: Full-time
Company: Bilinski’s Sausage Mfg Company
About Us
Bilinski’s is a leading producer and distributor of high-quality sausages. We are dedicated to crafting exceptional products while ensuring efficient and seamless operations. Our team values innovation, precision, and a commitment to customer satisfaction.
Position Summary
Responsible for processing vendor bills and customer invoices. This role also serves as a friendly first point of contact for visitors and drivers, providing light reception support as needed.
Key Responsibilities
Accounts Payable
Review, scan and upload vendor invoices and receiving paperwork into our accounting system (Sage Intacct) for processing
Invoicing / Accounts Receivable Support
Generate and issue accurate customer invoices when sales orders have been dispatched
Create shipping paperwork (Bills of Lading) to accompany orders
Ensure invoices reflect correct pricing, quantities, lot numbers, and terms
Track and follow up on outstanding invoices as needed
Coordinate with sales, warehouse, and logistics teams to resolve invoicing discrepancies
General Accounting Support
Assist with data entry into accounting/ERP system (Sage Intacct)
Assist with other administrative tasks as assigned
Light Reception Duties
Greet visitors, vendors, and delivery drivers in a professional and welcoming manner
Answer and direct incoming phone calls
Manage incoming/outgoing mail and packages
Maintain a tidy and organized front office/reception area
Schedule conference room bookings and assist with office supply and weekly lunch ordering
Qualifications
Required
High school diploma or equivalent; Associate's degree in Accounting, Business, or related field preferred
1–3 years of accounts payable, bookkeeping, or invoicing experience (food manufacturing or industrial environment a plus)
Proficiency in Microsoft Excel and accounting/ERP software
Strong attention to detail and accuracy in data entry
Excellent organizational and time-management skills
Professional, courteous phone and in-person communication skills
Preferred
Experience with food industry compliance requirements (lot tracking, FIFO, traceability documentation)
Familiarity with purchase order and inventory management systems
Basic understanding of GAAP and general bookkeeping principles
Work Environment
This role is based primarily in an office setting within a food manufacturing facility. Occasional exposure to production floor environments may occur (proper PPE provided). Standard business hours, Monday–Friday, [7:30 AM–4:00 PM].
Benefits:
Health
Simple IRA with 3% match PTO, etc.
If you are looking for an opportunity where your work truly makes a difference and you can grow alongside a successful and expanding organization, we encourage you to apply today!
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