Job Description: Customer & Order Coordinator
Location: Cohoes, NY
Hours: Monday–Friday, 7:30 AM–4:30 PM, with later hours (until ~6:00 PM) during peak order periods
Reports To: Customer Relationship Manager
Employment Type: Full-time
Successful applicants in-person and must live or relocate within 30 miles of our Cohoes, NY location - this is not a remote work position.
Company: Bilinski’s Sausage Mfg Company
About Us:
We are a mid-sized, values-driven chicken sausage company committed to quality, innovation, and exceptional service. Our customers range from independent retailers to national chains, and our team takes pride in being responsive, proactive, and customer-first in every interaction.
Position Summary:
The Customer & Order Coordinator provides crucial administrative and operational assistance to the sales team, ensuring smooth day-to-day operations and helping salespeople focus on revenue generation. Key responsibilities include processing orders, managing schedules, maintaining and tracking promotional schedules and maintaining sales records, while essential skills involve strong communication, organization, and proficiency in sales and office software.
Key Responsibilities:
Order Processing
Enter, review/validate, and process wholesale customer orders using Sage Intacct and Microsoft Excel
Communicate proactively with customers regarding order status, revisions, shipping details, and product availability
Track and analyze customer order patterns to identify trends, red flags, or inconsistencies
Collaborate with the production, shipping, and sales teams to ensure order accuracy and timely fulfillment
Report weekly sales performance metrics and insights to the sales and operations teams
Provide courteous, knowledgeable responses to consumer inquiries via phone and email
Support occasional after-hours order processing remotely during peak demand periods
Maintain Sales Records
Maintain broker and other customer and sales agreement documents
Assist sales and accounting teams with customer deduction management and tracking process
Maintain log of consumer comments, questions, and complaints,and communicate with QA team
Maintain and update customer order and shipping requirements
Administrative Support
Assist the sales team by sending out samples to current and prospective customers as needed
Support the social media team by preparing influencer packages, sending leads, and sharing ideas to boost activity across platforms
Provide support for marketing projects as needed, including market research, competitor analysis, and brand development.
Assist sales team in setting up and tracking promotions for customer accounts and oversee all disputes to ensure completeness.
Create and maintain all sales assets for the sales team
Qualifications:
Bachelor’s degree required
1–5 years of experience in customer service, inside sales, or related role (preferably in food, CPG, or wholesale distribution)
Proficiency in Microsoft Excel; experience with Sage Intacct is a strong plus
Exceptional written and verbal communication skills, with a polished and professional tone
Strong organizational skills and attention to detail
Customer-first attitude with a problem-solving mindset
Ability to manage multiple priorities and meet deadlines
Comfortable working in a team environment and independently when needed
What We Offer:
A supportive and collaborative work environment
Opportunities for professional growth within a growing company
Competitive compensation and benefits
The chance to make a daily impact by supporting customers who love our products
